The National Institute for Genealogical Studies

LEADERS IN ONLINE GENEALOGY EDUCATION

The National Institute for Genealogical Studies - LEADERS IN ONLINE GENEALOGY EDUCATION

Transcription Tuesday – Definitions

This week, a quick review. Many of The National Institute for Genealogical Studies’ 230+ online courses feature exercises and assignments involving transcriptions and/or extractions. You will find that it is a foundational skill, used by those researching their family history, but especially, by professional genealogists. 

Transcription Definition:
A transcription is a true word-for-word rendering of a document with the original punctuation and spelling (i.e., an exact copy of the original, line by line, sentence by sentence, word by word, and letter by letter). All notes and marks on any page are copied as faithfully as possible in the presented formatting. It includes all spellings, capitalizations and punctuations as it was written. No corrections are made to spelling or capitalization. It includes the whole record—front and back, with all its headings, insertions, endorsements, notations, etc.

Extraction Definition:
An Extract is when you pull out only parts of the information in an original document. The extracting process is normally used for listings, such as censuses, inventories, tax or voters’ lists, etc., where there could be information about one person or family amongst many others.

General Rules for Extracting

  • Include the full source citation for the original document with the extracted information.
  • Extractions are a transcription and therefore, a true and accurate reproduction of the written original.
  • Always include all and full headings (document or column headings).
  • Ensure you read through the whole document to understand it completely. Don’t miss important clues.
  • Be wary of extracting partial information. Watch for connected entries.
  • In an alphabetical list, check that you have covered all possible spelling variation. Check the end of the list for additions entries.
  • Many list-type documents have blank pre-printed forms available (ie census forms). Ensure all column headings agree with the original document. DO NOT forget to include any other pertinent materials.
  • Information may be found on multiple pages within the document; Look beyond just the one part of the list (ie census information for one household started on the previous page or continued on the next page). 

To dive deeper into Transcriptions and Extractions, register for our basic online course: Skills: Transcribing, Abstracting & Extracting No matter which type of genealogical research you will be doing, you will absolutely need to develop strong transcription skills; it is unavoidable. Practicing on every document will reenforce your proficiency. There are no shortcuts; Transcription skills are developed and not just understood. 

Reading old handwriting gets easier as you become more familiar with the structure of the letters within various scripts. The handwriting styles of enumerators, town clerks, and parish priests, will become more recognizable as you transcribe more of their entries in the records. Get to “know” them. Certain letters will always be written distinctly – make note of them as you transcribe. Making “Cheat Sheets” helps you to remember any unique characteristics the next time you need to search in the same records.

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As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.

Transcription Tuesday previous blog post:
RootsTech 2022
Transcription Tuesday Index  
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These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building 
Skills: Transcribing, Abstracting & Extracting 
Palaeography: Reading & Understanding Historical Documents —————————————————- 
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here. List of packages available here. 
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly. 


Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

Transcription Tuesday

The National Institute for Genealogical Studies offers 230+ online courses, many of which include elements relating directly and indirectly to TranscribingProfessional genealogists as well as those interested in beginning to research their family history, know that making transcriptions of their documents and the historical records they discover, is one of the foundational research skills to develop. 

For this reason, we have created courses to equip our students with plenty of opportunities to practice and develop this vital ability. Exercises and assignments in every course, challenge our students, no matter what their level of expertise, to strive to acquire this core skill. The result is becoming more comfortable with abstracting and extracting information to be analyzed and evaluated as they work on their research projects. 

Our Transcription Tuesday blog posts highlight many of the aspects of transcriptions encountered in research projects, as well as the courses relating to each topic. The Transcription Tuesday Index  has been created for easy reference. 

Links to these blog posts can also be found on Pinterest on our Transcription Tuesday Board, along with the courses specifically created to deal with Transcriptions.

Have you joined GenealogyWise – our genealogy social network? The Institute has created groups for each of the certificate programs, as well as for other topics to support our students – from beginner to alumni. This is where you can connect with other students and researchers. Many have created groups for their specific research projects. Be sure to check out the Transcription Tuesday GenealogyWise Group. Start a Discussion Thread and ask a question.

Transcriptions are valuable tools! So useful to glean every clue from your discovered documents. Do you have historical documents that have not been transcribed? Consider pulling out one of them to be transcribed and analyzed this week. You will be amazed at what you missed by simply skimming for the obvious information, rather than transcribing every word. We are sure it will lead you to new discoveries! 
~~~~~~~~~~~~~~~~  
As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.
Transcription Tuesday previous blog post
Transcription Tuesday Index  
~~~~~~~~~~~~~~~~   
These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building (Basic Level)
Skills: Transcribing, Abstracting & Extracting (Basic Level)
Palaeography: Reading & Understanding Historical Documents (Advanced)
—————————————————-
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here. List of packages available here.
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly.

Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

Transcription Tuesday – Indexing Project

The National Institute for Genealogical Studies offers 230+ online courses on a wide variety of topics, providing genealogical education for those interested in beginning to research their family history, as well as professional genealogists. 

One of the foundational research skills to develop is Transcribing. For this reason, we have created a compulsory course to equip all of our certificate students with this vital ability. However, all family history researchers, no matter what their level of expertise, should strive to acquire this core skill. 

An earlier blog post on Italian Handwriting was created on 2021-12-07. It was intended to complement our Italian Record courses, with preparation for our students to begin transcribing Italian documents. An excellent way to try out your new skills, is to actually work on original documents. 

One way to achieve this goal is to explore the FamilySearch: Indexing Projects webpage. An overview can be found here.

Search to Find a Project. Then choose the location.

If you were taking Italian courses such as our Italian: Civil Registration Records courses, this would be a project to consider.

Italian: Civil Registration Records-Part 1
Italian: Civil Registration Records-Part 2

Choose the link for “Italy (Italian Ancestors), Napoli, Pendino—Civil Registration, 1809–1865,” to reveal the indexing project details. 

Check to make sure the project is not almost completed. Then follow the instructions.

The FamilySearch: Italian Genealogical Word List is an excellent tool to assist you with your Italian transcriptions. Once you become familiar with the various terms used, transcribing will become much easier. This is a very practical way to become comfortable with a set of records. Handwriting will be consistent when written by the same civil clerk. Remember, Practice will strengthen your transcription Skills.

~~~~~~~~~~~~~~~~   
As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.

Transcription Tuesday previous blog post
Transcription Tuesday Index  
~~~~~~~~~~~~~~~~   
These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building (Basic Level)
Skills: Transcribing, Abstracting & Extracting (Basic Level)
Palaeography: Reading & Understanding Historical Documents (Advanced)
—————————————————-
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly.

Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

Transcription Tuesday – Religious Records

The National Institute for Genealogical Studies has courses which explore the religious records created for our ancestors. Their Religious beliefs influenced, not only their daily lives, but also the direction of their life journey. Many relocated their families to new areas with others of similar beliefs. Wherever they were, they have left records behind that tell that part of their stories.

Every country-specific certificate program includes research into this vital part of their family story. In addition to Birth, Marriage and Death records, we need to look for Baptisms, Marriages and Burials, along with other religious ceremonies, according to their beliefs and customs. Locating registers that include our family’s entries is very exciting, until we discover we are unable to decipher those entries. That’s when Transcription Skills are needed!

Here are many of our religious records courses:

American: Religious Records – Part 1
American: Religious Records – Part 2
Australian: Church Records 
Canadian: Religious Records 
Eastern European: Church Records
English: Parish Records 
English: Poor Law & Parish Chest Records 
English: Non-Anglican Church Records 
German: Church Records 
Irish: Conformist and Non-Conformist Church Records
Italian: Catholic Church Records – Part 1 
Italian: Catholic Church Records – Part 2 
Research: Jewish Records 
Scottish: Old Parish Records 
Scottish: Beyond the OPRs 

Our Palaeography course is highly recommended as it goes beyond looking at handwriting and straight transcriptions; it takes an in-depth look into a variety of historical documents, including older church records. Those may contain records written in Latin as well as the languages of their country of origin. The course material covers many of the feast days and festivals they would have attended in the church calendar, and reveals restrictions which explain why ceremonies occurred – or didn’t occur – on specific dates. These provide clues for future research.

Palaeography: Reading & Understanding Historical Documents 

All of these bring greater understanding of their lives. When you are transcribing documents, take note of the religious affiliations recorded on records such as census returns or civil registrations. These could be valuable clues for where to look for additional records in their communities. 

Religious Records are a valuable resource and should be included in every research project when discovered. Your transcription skills will be put to the test the farther back in time that you go. They will challenge you, but the results will be worth it!
~~~~~~~~~~~~~~~~   
As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.

Transcription Tuesday previous blog post 
Transcription Tuesday Index
~~~~~~~~~~~~~~~~ 
These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building (Basic Level)
Skills: Transcribing, Abstracting & Extracting (Basic Level)
Palaeography: Reading & Understanding Historical Documents (Advanced)
—————————————————-
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly.

Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

Transcription Tuesday – Context Matters

Our National Institute for Genealogical Studies courses feature a variety of topics, many relating to our quest for sharpening our transcription skills. Transcribing historical records reaches beyond the documents themselves. Yes, we must learn to read the handwriting of that time period, however, we also must strive to understand the context in which they were created.

Our introductory course Discover Your Family History will guide you through the steps for how to start your family history, from gathering information from Home Sources to finding records in online databases such as FamilySearch and Ancestry.  

Once you discover these records, you will need to glean the information they contain. Our basic course Skills: Transcribing, Abstracting & Extracting  is for every family historian, no matter how long you have been researching. It examines foundational principles and provides exercises and assignments to understand various records you will encounter in your search.

The Life of Our Ancestors course challenges students to dig a little deeper to find the stories and details about their ancestors’ lives. This may include transcribing old letters, diaries and journals, and abstracting those elements to start fleshing out the bones of your genealogy and to make your family history come alive.

Our Research: Social History course examines the time period and customs practiced around your ancestors’ families, influencing their beliefs and decisions. Only by researching the specifics of their lives, their communities, the world around them, with all of the forces and influences that shaped their environment, can you begin to know who they were. There are many sources to study social history.

Organizing a One-Place Study is another excellent course, which takes a detailed look into a community or region. By documenting the lives of the residents and how they interacted together, including their relationships, and then examining them in light of historical events, we gain a clearer picture and perspective of the lives they lived. Historical documents may need to be consulted beyond regular genealogical sources.

It is highly recommended for every serious researcher to consider taking our Palaeography: Reading & Understanding Historical Documents course. This advanced course covers a number of topics encountered in older records. It not only takes a deeper look into the handwriting and script styles you will encounter; it explores many issues related to transcribing old documents. This includes calendars, weights and measures, currency, occupations, and so much more. Analysis of your transcribed documents will require understanding how to put that information into context. An extensive workbook is included with the course materials.

Lastly, check the lists of Country-Themed courses to learn about more courses related to your family history and the origins of your immigrant ancestors. Each country has unique aspects to be aware of, and records collections will be highlighted in their course materials. The added challenge will be transcribing documents in another language. Check the Transcription Tuesday Index for previous posts covering some of these records.

All of these courses are scheduled to begin this month. A list of online courses scheduled for registration can be found on our Course Calendar here.
~~~~~~~~~~~~~~~~  
As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.
Transcription Tuesday previous blog post
Transcription Tuesday Index
~~~~~~~~~~~~~~~~  
These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building (Basic Level)
Skills: Transcribing, Abstracting & Extracting (Basic Level)
Palaeography: Reading & Understanding Historical Documents (Advanced)
—————————————————-
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly. 

Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

Transcription Tuesday – Practice with Projects

The National Institute for Genealogical Studies recommends transcribing all of the documents you discover in your research! Practicing on historical documents will hone your transcription skills. However, reading those old hand-written records in an unfamiliar script will pose a huge challenge. We offer online courses on a wide variety of topics, including transcription skills, for professional genealogists, as well as family historians. Our course materials include assignments where documents are examined and analyzed. One of the foundational basic level courses for every student is Skills: Transcribing, Abstracting & Extracting 

Last week, we recommended participating in transcription projects. This week, we will look at a few more projects, where volunteers are working with military records. 

Canadian
Transcribe hand-written text in the Canadiana / Héritage collections. Current projects include WW1 War Diaries. This is an opportunity to not only practice your transcription skills with original documents, but you will become more familiar with these military records. The more you transcribe, the more you will recognize the information they contain. It is a great way to develop your research skills. After reading the Transcription Guidelines, Start by Choosing a Fonds or Series from their collections.
Transcribing Canada’s Documentary Heritage – Canadian Research Knowledge Network
Transcription Guidelines – CRKN

Fonds currently available for transcription: 
Diamond Jenness: diaries: 1 reel(s)
Fonds Louis-Honoré Fréchette: 4 reel(s)
War Diaries of the First World War: 9 reel(s)

American
Wanted: Volunteers who like history … and can read cursive! Several transcription projects for US Civil War records are listed in a blog post by Kelly D Mezurek on 9 May 2018. A few have been completed, but take a look and see if there is one that interests you. These transcription projects will familiarize you with Civil War records and how they were kept. Great for building your knowledge of military records. Be sure to read the transcription tips and guidelines on each website.
Citizen Archivists’ and Civil War Documents – Emerging Civil War

Australian
There are several Australian transcription projects through archives and other repositories. Here is just one example.
Transcribing the Library’s Collections – State Library New South Wales 
“How To” Guides

They also had World War 1 Diaries to be transcribed, however, it appears that the collection has been completed. New collections to transcribe can be found here

Look for transcription projects in the location area of your research interests. Familiarizing yourself with these types of records will make it much easier when you need to use them in pursuit of your own research project. Take note of any unique aspects as you work through them. This could include unusual letter formations, or military abbreviations for rank or activities. Creating a cheat sheet for yourself would be a valuable tool for future research.

Practice. Practice. Practice! Projects give us the opportunity to put the concepts taught in our course material to work. 
~~~~~~~~~~~~~~~~ 
As researchers, we have found that there are many skills we need to employ in order to achieve success in our future research projects. Transcription Tuesday will share guidelines and practical suggestions to help our readers to develop the skills for making effective transcriptions, abstracts, and extractions.

Transcription Tuesday previous blog post
Transcription Tuesday Index
~~~~~~~~~~~~~~~~ 
These three core courses demonstrate Transcription principles. They are offered monthly, beginning on the first Monday of every month: Register today!
Methodology-Part 2: Organizing and Skill-Building 
Skills: Transcribing, Abstracting & Extracting 
Palaeography: Reading & Understanding Historical Documents 
—————————————————-
Visit our website for a complete list of online courses offered by The National Institute for Genealogical Studies. Check our Course Calendar here
Follow us on Social Media: BlogFacebookTwitter, Pinterest
*Note: Please be aware our social media accounts are monitored regularly, but NOT 24/7. If you have any questions, please contact the office directly.

Contact information:
1 (800) 580-0165
Email: admin@GenealogicalStudies.com 
Website: www.GenealogicalStudies.com
Blog: blog.GenealogicalStudies.com

LEADERS IN ONLINE GENEALOGY EDUCATION since 1997 

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